Job Name: Executive Assistant
Level: Mid     
Location: Reston, VA
Remote Work: No 
Required Clearance: TS/SCI; CI polygraph preferred
Position Type: Full time; Pending additional funding
 

RESPONSIBILITIES:

• Provides administrative support to senior leadership for on a full range of administrative operations 
• Assists in composing non-technical correspondence to include endorsements, requests for data, briefings, rosters, or reports
• Assist with the management of senior leadership calendars. if a coordinates with external offices, as needed, in support of high-level meetings
• Screens incoming correspondence and determines appropriate actions
• Maintains an appointment calendar and facilitates coordination for leadership to attend meetings and other functions
• Reviews outgoing correspondence and reports, ensuring proper formats and correct grammatical content are used, and ascertaining that all necessary coordination has been completed
• Assists in creation of government travel orders as required
• Assists in monitoring and tracking official travel for assigned personnel
• Assists in monitoring and tracking of assigned tasking, ensuring proper distribution, notification, coordination, and submission
• Follows records management instructions and guidelines to assist in ensuring procedures are followed for the proper maintenance, storage and destruction of all types of records and correspondence
• Assists division and branch leadership with travel procedures, to include coordination and creation of travel orders in the Defense Travel System
• Assists in filing/saving official records to the central filing system (hard and soft) and for reviewing documents for destruction or retirement

MINIMUM REQUIREMENTS: 

• SECURITY CLEARANCE: A current & active Top Secret/SCI clearance; CI poly preferred.
• EDUCATION:
  • Bachelor's degree and 5+ years of experience 
    • additional experience may be substituted for a degree
• EXPERIENCE
  • 5 years of specialized administrative experience preferably at an executive and/or senior level in DoD or the Intelligence Community
  • Knowledge in the preparation and editing of correspondence, summaries, guidance and other documents; time-keeping; scheduling meetings and arranging travel
  • Proficiency using Microsoft Office Suite applications (including but not limited to Word, Outlook, Excel, PowerPoint and Project).

Chopine Analytic Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, any other non-merit factor, or any other characteristic protected by law.